Private Event Management for Bars & Lounges
Stop losing group bookings to unanswered emails. Reunion centralizes every inquiry, automates follow-ups, and lets clients sign proposals and pay deposits from their phone.
Sound Familiar?
Private events are your highest-margin revenue — but managing them shouldn't be this painful.
Lost in the Inbox
Party inquiries buried in your general email. Half never get a response.
Slow Follow-Ups
By the time you reply to Friday's inquiry, they've already booked elsewhere.
No Deposits
No-shows kill your Saturday night. Without a deposit, there's no commitment.
Messy Proposals
Sending drink packages via text or email PDF. No signatures, no tracking.
Never Miss a Booking Inquiry Again
Embed a lead form on your website. Every inquiry — whether it's a corporate happy hour, birthday buyout, or cocktail party — lands in one pipeline. Houndstooth AI auto-replies within minutes.
- Auto-reply to inquiries 24/7
- SMS + email in one thread
- Lead pipeline with status tracking
- Google Ads attribution built in
Professional Proposals in Seconds
Build drink packages, space rentals, and minimums in the BEO builder. Send a branded proposal link — clients review and sign from their phone. No more PDF chaos.
- Drag-and-drop BEO builder
- Your branding, automatically applied
- Built-in e-signatures
- PDF export for records
Collect Deposits. Eliminate No-Shows.
After signing, clients pay their deposit instantly. Credit card, ACH, or Apple Pay — straight to your Stripe account. No more Saturday night no-shows without a deposit to show for it.
- Sign and pay in one flow
- Configurable deposit amounts
- Save cards for future charges
- Automatic payment reminders
Deposit Amount
$1,025.00
25% of $4,100 total
Built for Every Type of Bar Event
Full Buyouts
Private buyout proposals with F&B minimums, space fees, and custom timelines.
Corporate Events
Happy hours, team outings, and holiday parties with branded proposals and invoicing.
Birthday & Celebrations
Package deals with drink tickets, reserved areas, and deposit collection.
Cocktail Classes
Ticketed or private group experiences with per-person pricing and menu selection.
Wine & Spirits Tastings
Curated tasting events with package pricing, headcount tracking, and staff assignments.
Watch Parties
Group reservations with minimum spend requirements and pre-selected packages.
Frequently Asked Questions
What types of bar events can Reunion manage?
Reunion handles all types: private buyouts, cocktail parties, corporate happy hours, birthday celebrations, holiday parties, launch events, wine/spirits tastings, and group reservations. Each event gets its own proposal, timeline, and payment tracking.
How do clients book a private event at my bar?
Embed Reunion's lead form on your website. Clients fill out event details (date, guests, type) and their inquiry lands in your pipeline instantly. Houndstooth AI can auto-reply within minutes, even at 2 AM.
Can I create drink package proposals?
Yes. Build bar packages (open bar, consumption bar, package per person) in the BEO builder with your pricing. Send branded proposals with e-signatures — clients review and sign from their phone.
How do deposits and payments work?
After signing the proposal, clients pay deposits via credit card, ACH, or Apple Pay through Stripe. You can also save cards on file for scheduled charges (e.g., charge the balance 7 days before the event).
Does Reunion work for bars without private rooms?
Absolutely. Many bars use Reunion for semi-private areas, patio buyouts, or full-venue buyouts. Define your spaces however you want — a corner section, the back bar, the rooftop, or the whole venue.
Can I track which leads came from Instagram vs my website?
Yes. Reunion captures UTM parameters and Google Ads click IDs automatically. See exactly which leads came from Instagram, Google, your website, or referrals in your pipeline.
Want the full playbook? Read our complete guide to private event management for bars →
Ready to Book More Private Events?
Join bars and lounges that have streamlined their private event business with Reunion.
Personalized onboarding included • Cancel anytime