Private Dining Management for Modern Restaurants
Stop losing private dining leads to scattered inboxes and manual processes. Reunion centralizes inquiries, automates follow-ups, and makes booking private events effortless.
Sound Familiar?
Private dining should be profitable, not painful.
Scattered Inquiries
Leads come from email, phone, social media, and your website. Half get lost.
Lost Deposits
Clients ghost after you send the PDF. No deposit = no commitment.
Manual BEOs
Creating proposals in Word or Excel takes hours and looks unprofessional.
Menu Chaos
Endless back-and-forth emails about menu selections and dietary restrictions.
Every Inquiry in One Place
Whether they text, email, or fill out a form — all inquiries land in one unified inbox. Reply via SMS or email without leaving Reunion.
- SMS and email in one thread
- Star important conversations
- See message open & bounce status
- Quick event stats at a glance
Proposals That Impress
Generate beautiful, branded proposals in seconds. Your venue photos, your logo, your pricing — presented professionally with e-signature built in.
- Your branding, automatically applied
- Built-in e-signature
- Itemized pricing with totals
- PDF export for records
Let Guests Choose Their Menu
Send clients a link to select their menu items directly. No more back-and-forth emails about appetizers. Their selections flow straight into the proposal.
- Shareable menu selection link
- Dietary preferences captured
- Auto-updates the proposal
- Kitchen gets clear instructions
Smith Anniversary
Select Your Menu
Running Total
$2,847
Prix Fixe Dinner
$55/guest × 45
Champagne Toast
$8/guest × 45
Dessert Station
$15/guest
Late Night Bites
$12/guest
Deposit Amount
$1,025.00
25% of $4,100 total
Collect Deposits Instantly
No more chasing checks. Clients sign the proposal and pay their deposit in one seamless flow. Funds hit your bank account directly via Stripe.
- Credit card, ACH, or Apple Pay
- Configurable deposit percentages
- Automatic payment reminders
- Direct to your Stripe account
Kitchen-Ready Prep Sheets
Generate detailed kitchen sheets with everything your team needs: guest counts, menu selections, dietary notes, and timing.
- Auto-generated from proposal
- Dietary restrictions highlighted
- Print-ready format
- Timeline and service notes
Kitchen Sheet
Smith Anniversary Dinner
Mar 15, 2026
45 Guests
• 3 Gluten-Free (Table 2)
• 1 Nut Allergy (Table 4, seat 3)
Frequently Asked Questions
How does Reunion help with private dining management?
Reunion centralizes every private dining inquiry in one pipeline, automates follow-ups with AI, lets you build branded proposals with e-signatures, enables clients to select their menus online, and collects deposits instantly via Stripe.
Can clients choose their menu selections online?
Yes. Send clients a link where they choose appetizers, entrees, desserts, and more from your curated menu options. Their selections flow directly into the proposal, eliminating back-and-forth emails about dietary restrictions and preferences.
How do I capture private dining inquiries from my website?
Embed Reunion's lead form on your website with a single line of code. Works on Squarespace, Wix, WordPress, and Webflow. Inquiries land in your pipeline instantly with full attribution tracking.
Does Reunion generate kitchen prep sheets?
Yes. The Kitchen tab auto-generates prep sheets from the proposal with guest counts, menu selections, dietary restrictions, food-out time, and service notes. Export as a printer-friendly PDF for your kitchen team.
How do deposits and payments work for private dining?
After signing the proposal, clients pay deposits via credit card, ACH, or Apple Pay through Stripe Connect. You can also save cards on file for scheduled charges. Stripe processing fees apply, and Reunion may also charge a platform fee depending on your plan or agreement.
Can I manage multiple private dining rooms?
Yes. Define each space (PDR, patio, main dining buyout) with its own capacity, pricing, and photos. The calendar shows availability across all spaces so you never double-book.
Ready to Transform Your Private Dining?
Join restaurants that have increased private event bookings by 40% with Reunion.
Personalized onboarding included • Cancel anytime