If you work in private events, you've probably heard the term "BEO" thrown around. But what exactly is a Banquet Event Order, and why is it so important?
What is a BEO?
A Banquet Event Order (BEO) is a detailed document that outlines every aspect of a private event. Think of it as the master plan that keeps everyone—from the kitchen to the client—on the same page.
What's Included in a BEO?
A comprehensive BEO typically includes:
- Event basics: Date, time, location, guest count
- Client information: Contact details, billing info
- Space details: Room setup, layout, A/V needs
- Food & beverage: Menu, dietary restrictions, service style
- Timeline: Hour-by-hour schedule of the event
- Pricing: Itemized costs and totals
- Special requests: Decorations, entertainment, parking
Why BEOs Matter
A well-crafted BEO does several important things:
- Sets clear expectations with the client
- Prevents miscommunication and errors
- Gives your team a single source of truth
- Creates a professional impression
- Serves as a legal agreement when signed
Creating Better BEOs
The best BEOs are clear, comprehensive, and easy to update. Modern tools like Reunion's BEO Builder let you create professional proposals in minutes with drag-and-drop simplicity, automatic pricing calculations, and built-in e-signatures.
Gone are the days of Word documents and manual calculations. With the right tools, your BEOs can become a competitive advantage that helps you close more deals.